Microsoft and Google are two of the world’s most prominent innovators and have changed the way we experience technology for good. The workplace has been no exception to this transformation with both Microsoft and Google releasing innovations that have shaped the Modern Workplace we know today.
When it comes to making technology investments in the workplace, organisations want to know how technology works, but even more importantly, how it changes the way we work.
At Mint, we are huge Microsoft Office 365 (O365) fans and love transforming productivity with the Microsoft suite. But while we don’t implement Google technologies, we do love and admire the tech giant for its innovations.
In terms of productivity, however, the Google G Suite offering is still young. Microsoft has had much more time to perfect its Office 365 productivity offering, ensuring that it offers what users want and that it enables a digital transformation roadmap.
Both Office 365 and G Suite, however, comprise unique features and advantages. Below is a comparison of the different uses and benefits offered by each solution.
Integration and accessibility
Office 365 comprises all the business apps that most companies use daily, such as Excel, Word, PowerPoint and Teams. Therefore, Microsoft bundled all its collaboration and productivity apps in one solution, which enables easy integration with a seamless experience.
With both G Suite and Office 365, you can work from anywhere, anyplace and access your files online working in your browser. Office 365, however, is the only solution that enables you to “work in desktop” mode while automatically saving to the cloud.
G Suite, on the other hand, has direct integration to Google’s most loved website platform: WordPress, with many WordPress back-up plugins enabling file storage to your Google Drive.
Both G Suite and Office 365 offer tailored packages to suit any type or size of business. While G Suite’s pricing is straight forward comprising three main licensing plans (basic, business and enterprise), Office 365 has various plans to cater to the different segments within small-to-medium businesses and enterprise.
Both productivity tools are competitive in pricing. Therefore, other factors, such as free storage, security and device management, come into play when deciding between the two offerings.
Google takes a real-time collaboration approach to its productivity suite. At the same time, Microsoft can play on the fact that most people will know how to use its products, which simplifies platform transitions.
G Suite, however, takes a more minimalist approach to Google hangouts when compared to Microsoft Teams. While both tools enable users to chat in real-time, do video conferencing and setup Group chats, Microsoft Teams enables integration to an organisations’ file storage and enables users to setup entire workspaces within Teams.
Teams also comprise intelligent transcribe functionality, which automatically transcribes meetings as they happen in addition to background blurring to deliver more professional meeting environments for video conferencing.
In terms of accessibility, G Suite is accessible via the internet and shortcuts can be made for desktop with no software downloads required.
On the other hand, Microsoft’s Office suite has historically been installed on a desktop and accessed offline via Microsoft’s software.
Therefore, the online version of O365 contains both online and offline versions so users can switch between both depending on their requirements.
While both Office 365 and G Suite offer amazing transformative solutions for workplace productivity, Office 365 provides more holistic, transformative capabilities than G Suite. Office 365 powers an entire business, ensuring integration of workplace productivity tools into all other operational applications, such as Client Relationship Management (CRM) and business applications.
An example of this is Microsoft’s PowerApps, which enable organisations to build applications that streamline, integrate and optimise productivity. These applications can use Microsoft Power Automate to integrate into various Office 365 applications, thereby automating and streamlining tasks.
In a cloud-first world, we have come to see that the traditional security perimeter has changed, and organisations can no longer protect assets in the corporate network, but also protect identities, devices, apps and data in the public cloud.
Microsoft and Google both tailor their solutions to deliver best-of-breed security features catering to cloud-based office requirements, regulations and policies.
When it comes to privacy, however, Office 365 leads the way by building compliance features into the technology it offers.
With Google showing behaviour-based ads and being an advertisement-driven revenue generator, concerns regarding data privacy do exist.
Should I buy Office 365 or G Suite?
While both G Suite and Office 365 are great cloud productivity suites, the ultimate choice comes down to the size and focus of your organisations. Many believe that G Suite is more suited for smaller organisations. At the same time, Office 365 works great for smaller organisations and Enterprises as it caters to the full scope of transformative and integration requirements.
Office 365 and G Suite are two offerings that both power intelligent productivity and collaboration. Office 365, as part of the Microsoft 365 capability, offers great advantages to enterprise businesses, streamlining business productivity and enabling a holistic digitally transformative roadmap – which is why we love Office 365.